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Travel and Accommodations

Travel Visas

Please note that Canada requires travel visas for citizens of some countries. If you hold an alien's passport or you are stateless, you need a visa to visit or transit in Canada. Please check with the Canadian consulate in your country of origin to see if you need a visa and how you can get one. Getting a visa is your responsibility; the Institute cannot arrange travel visas for its participants.

For U.S., and *most* of Europe:

  • A Canada visa is not required for your trip.
  • You WILL REQUIRE a valid Passport for this trip to Canada.

For all other countries:

  • A Canada visa may be required for your trip. To find out if you need a visa to enter Canada and to begin the process of obtaining your Canada visa, please visit the link listed below:
  • http://www.cic.gc.ca/english/visit/visas.asp
Contact Information for Visa Purposes

MARIE-JOSEE ALLARD
Director Hospitality Concordia
514-848-2424 ext 5000
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STEPHEN LAWSON
Producer, Encuentro 2014
514-848-2424 ext 4784
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Montréal Arrival

Registration for all 2014 Encuentro participants will begin at 10 am on Saturday June 21, 2014 in the atrium of the EV Building. The Institutional Welcome activities will begin at 2 pm in the Hall Building. Plan to arrive by the night of Friday June 20 so that you are sure to complete registration the following morning in time for our welcome events.

Montréal Departure

Scheduled 2014 Encuentro activities will end late-night Saturday June 28th, 2014, following our closing dance party, which begins at 9 and we are sure you do not want to miss! Plan to depart on Sunday June 29th.

Making your Flight Arrangements

You will arrive at the Montréal Pierre Elliott Trudeau International Airport. Non-stop flights are available from major cities across North America, Central America, the Caribbean, South America and Europe.

Save up to 20% on Travel with the Star Alliance™ Network

The Star Alliance™ member airlines are pleased to be appointed as the Official Airline Network for the Hemispheric Institute Encuentro 2014. To obtain the Star Alliance Conventions Plus discounts please follow the below steps to access the Conventions Plus online booking tool:

To reserve online:
1) Visit www.staralliance.com/conventionsplus/delegates/
2) Under “Delegates login” enter conventions code: AC12S14  
3)The online booking tool opens in a separate window. (Should the online booking tool not open, please ensure that your Pop-Up blocker is disabled.)

To reserve by phone:
1) Visit www.staralliance.com/conventionsplus/delegates, Click on “Conventions Plus Booking Contacts” and enter the conventions code: AC12S14 
2) Choose one of the participating airlines listed
3) Call the respective reservation contact listed and quote the conventions code AC12S14 when requesting the special ticket

Registered participants plus one accompanying person travelling to the event can qualify for a discount of up to 20%, depending on fare and class of travel booked. The participating airlines for this event are: AIR CANADA, TAM and UNITED AIRLINES. Star Alliance™ participating member airlines also include: Adria Airways JP, Aegean Airlines A3, Air Canada AC, Air China CA, Air New Zealand NZ, ANA NH, Asiana Airlines OZ, Austrian OS, Avianca AV, Brussels Airlines SN, Copa Airlines CM, Croatia Airlines OU, EGYPTAIR MS, Ethiopian Airlines ET, EVA Air BR, LOT Polish Airlines LO, Lufthansa LH, Scandinavian Airlines SK, Shenzhen Airlines ZH, Singapore Airlines SQ, South African Airways SA, SWISS LX, TAM Airlines JJ, TAP Portugal TP, THAI TG, Turkish Airlines TK, United UA, US Airways US. Discounts are offered on most published business and economy class fares, excluding website/internet fares, senior and youth fares, group fares and Round the World fares. Please note: For travel to/from Japan and New Zealand special fares or discounts may be offered by the participating airlines on their own network. To obtain these special fares or discounts and for booking office information please visit www.staralliance.com/conventionsplus/delegates/ and when making your travel plans please present confirmation of your registration or proof of attendance for the Event/Convention.
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Ground Transportation from Montréal Pierre Elliott Trudeau International Airport

Taxis are available at the arrivals level near the central exit, where a dispatcher will assist you. Taxis to the downtown area are available at a fixed rate of $40.00. Visa, MasterCard and American Express credit cards are accepted in some taxis. Some drivers accept U.S. currency but provincial regulations require customers to pay in Canadian currency. It is customary to tip the driver between 10% and 15%.

Airport Bus Service : The 747 express bus service to downtown Montréal costs approximately $9 Canadian per person. Depending on traffic, count 45 to 60 minutes to arrive downtown. The fare is good for unlimited travel throughout bus and metro networks during 24 consecutive hours, and can be purchased from the automated dispensers on the international arrivals level or can also be paid in cash with exact change on board the bus. Only coins are accepted (no bank bills).

In order to arrive at the Hotel Gouverneurs Place Dupuis (the official Encuentro hotel), take the 747 and exit at bus stop Berri./ Place Émilie-Gamelin. Walk 223m towards Berri StreetOR exit at metro station Lionel-Groulx, transfer to the green line (towards station Honoré-Beaugrand) and exit at station Berri-UQAM. The hotel is connected to the metro station through underground.

Where to Stay

*UPDATED* The official Encuentro hotel is the:

 

HOTEL GOUVERNEUR PLACE DUPUIS

1415 St-Hubert

Montreal, QC, H2L 3Y9, Canada
Tel (1) 842-4881 or 1-888-910-1111

Fax (1) 514-842-1584

 

    • Rooms at the Hotel Gouverneur Place Dupuis have been secured at a discounted rate of $132 Canadian per night + applicable taxes for Encuentro participants, which incudes a continental buffet.  In order to make your reservation, please go to the reservation page or call the hotel front desk at the number listed above and mention code 140620UC

Alternate accomodations:

Varcity515
1430 City Councillors Street
Montreal, QC,H3B 1B4, Canada
Tel (1) 514-844-0999 or (1) 877-824-1934
Fax (1) 514-844-1934

    • Very close to the main hotel; Suite-style lodging with individual sleeping areas, kitchen and two bathrooms.  $50 Canadian per person + applicable taxes. No breakfast included.  If any of the bedrooms are occupied by a couple, then the bedroom is $85 ($50 Canadian for person 1, and $35 more for the additional person).  Each bedroom has a full-size bed and its own locking door.

Grey Nuns Residence: Summer Accommodation at Concordia University
1185 Saint Mathieu Street
Montreal, QC, H3H 2H6, Canada
Tel (1) 514-848-2424 ext. 8000

  • Standard Single: $39 / Standard Double: $64 Canadian + applicable taxes. Simple rooms with big windows. Refrigerator. Sink. Shared bathrooms in the hall. No air conditioner.
  • Single Ensuite: $69 / Double Ensuite: $89 Canadian + applicable taxes. Beautiful simple rooms with big windows. Private bathrooms. Refrigerator. No air conditioner.

2014 Encuentro Locations

There are three primary locations for the Encuentro.

  1. Concordia University (1455 De Maisonneuve Boulevard West)
  1. La Sala Rossa (4848 Saint Laurent Boulevard)

Click here to see a Google Map of our various locations.

Transportation within Montréal

It is possible to travel between all 2014 Encuentro locations via taxi, Bixi or public transportation.

From the Hotel Gouverneur Place Dupuis to Concordia University:

  1. Metro: 9 minutes. From the hotel you have access to Metro Station Berri-UQAM. Take the green line direction Angrignon and exit at station Guy-Concordia. (Please note that you will have to exit on St-Mathieu Street, 1 corner from Campus, since the station will be under renovation during the summer)
  2. Taxi: Approximately 7-15 minutes, depending on traffic. (approx. $6-$12CAN)
  3. Walking: Approximately 45 minutes. (2.7 km)

From the Hotel Gouverneur Place Dupuis to Théâtre Outremont:

  1. Metro/Bus: 24 minutes. From the hotel you have access to the Metro Station Berri-UQAM. Take the orange line direction Montmorency and exit at station Beaubien. Take the bus 160 Barclay dir. Ouest and exit corner of Bernard/Outremont. Walk 82m on Bernard Avenue.
  2. Taxi: Approximately 12 minutes. (approx. $12 CA)

From the Hotel Gouverneur Place Dupuis to La Sala Rossa:

  1. Metro/Bus: 18 minutes. From the hotel you have access to the Metro Station Berri-UQAM. Take the orange line direction Montmorency and exit at Laurier Station. Use the exit called St-Joseph. From there you can take the bus 51 Édouard-Montpetit Boulevard and exit Saint-Joseph/St-Laurent. You will have to walk 111m to arrive to the cabaret on St-Laurent Street OR from Laurier Station you can walk on Saint-Joseph toward St-Laurent Street  856m.  From St-Joseph walk south direction on St-Laurent. 
  2. Taxi: Approximately 7 minutes. (approx. $9 CA)
  3. Walking: Approximately 40 minutes (2.4 km)

** Please note that free transportation will be arranged to leave Concordia every day between 19H00 and 19H30 to go to Theatre Outremont; one will also depart from the Hotel Gouverneur. **

Traveling by metro:

A single ride on the metro costs $3 Canadian. 1-day unlimited passes are $9; 3-day unlimited passes can be purchased for $18. Weekly unlimited passes, which last from Monday to Sunday, only, can be purchased for $23.75 +$6 for a refillable OPUS card. All unlimited passes include the 747 Express to/from the airport. Metro service starts at 05:30 a.m. and stops at 01:00 a.m. on weekdays and Sunday (01:30 on Saturday).

Traveling by BIXI:

BIXI is cycling as a real means of urban transportation. BIXI is one of the best ways to visit the landmarks in Montréal without any hassles and at a low cost. The system is accessible 24 hours a day, 7 days a week and 3 seasons a year, from May to November. This service enables citizens and tourists to borrow a bike from a station, travel to their destination and return the bike to any other station across the network. BIXI currently provides 400 stations and 5,000 bikes distributed in 8 of Montréal’s boroughs. $3.50 for 61-90 minutes / $7.00 for 24 hours access / $15.00 for a 72 hours access.


The Star Alliance™ member airlines are the Official Airline Network for the Hemispheric Institute Encuentro 2014.

Details on how to obtain discounts on airfare to Montreal for the Hemispheric Institute Encuentro are available at http://www.staralliance.com/en/
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Montreal Tourism Coupons & Discounts

Download this PDF for discounts on activities in Montreal.


icon Encuentro 2014 Montreal Tourism Coupons


 

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